Faculty & Staff Center


Policies and Procedures:






FERPA is a federal law designed to:

a. Protect the privacy of student education records.

b. Establish the right of students to inspect and review their education records.

c. Provide guidelines for the correction of inaccurate and misleading information.


Students have the right to:

a. Inspect and review their education records

b. Seek to amend their education records when there has been a legitimate error recorded.

c. Have some control over the release of information from their education records.


Parents Rights:

a. When a student reaches the age of 18 or begins attending the institute, FERPA rights are

transferred to the student.

b. Parents may obtain directory information at the discretion of the institute.

c. Parents may obtain non-directory information with a signed consent from their child.

It is an ICILS policy NOT to release information to parents without written consent. All employees are

required to abide by the FERPA regulations in regards to student confidential records.

Copyright Policy:

Copyrights and Copyright Infringement Laws:

The U.S. Copyright Law (Title 17 U.S. Code) governs copyright infringement, which is the act of reproducing or distributing a copyrighted work without permission or legal authority of the copyright owner. Illegal downloading or uploading of music, movies, software or any substantial part of a copyrighted work without authority constitutes an infringement.


Compliance with United States Copyright Laws:

All ICILS faculty members, staff and students are responsible for complying with the provisions of the United States Copyright Law (Title 17, United States Code), the Technology, Education, and Harmonization (TEACH) Act of 2002, and the Digital Millennium Copyright Act of 1998, and with provisions of Creative Commons licenses.


ICILS believes faculty and staff can best serve the school and protect their own interests by acquiring a basic knowledge of current United States Copyright Law. This can be achieved by:

 Gaining a thorough understanding of this policy and the guidelines herein

 Maintaining currency with new developments by reviewing materials available from the U.S.

Copyright Office: http://www.copyright.gov/

 Reviewing information on Creative Commons licensing of Open Educational Resources:



Responsibility for Legal Use of Copyrighted Materials:

All ICILS students, faculty and staff are responsible for not exceeding legal use of copyrighted materials.

Faculty and staff members shall follow fair use doctrine and guidelines. They shall request permission to

use copyrighted materials when necessary and shall abide by all terms of Creative Commons licensing

when applicable.

Faculty, Students and Staff Liability for Copyright Infringement

Federal copyright law provides stiff penalties for copyright infringement, including fines up to $150,000.

Some publishers and software producers aggressively pursue copyright violators by offering rewards to

Professional Development Policy:

ICILS recognizes the value of professional growth and personal development for all employees in the areas of expertise and work. ICILS shall provide opportunities for such development in line with school needs to enhance employee knowledge, skills, and job performance, provide pathways for employee career progression, and ensure that the goals of the school are achieved. All part-time instructors must complete six hours of professional development directly related to their assignment, on an annual basis.


ICILS encourages fair, efficient, and equitable solutions for problems arising out of the employment relationship. ICILS encourages informal resolution of employee complaints and concerns whenever possible. In the event an employee’s complaint is not resolved informally, the employee may file a formal grievance. The Human Resources department shall maintain a formal grievance procedure, which includes alternative dispute resolution processes, to resolve employment disputes. Copies of the grievance procedure shall be made available in the Administrative offices.


Leave | Absence Policy:

ICILS requires each employee to report to work as scheduled. Regular and punctual attendance is essential to the efficient and orderly operations of the school and to the students we serve. A need to be absent or late should be reported to the immediate supervisor. A “request to be absent” form should be completed for scheduled absences so that adequate arrangements can be made to cover the class.


Educational Use of the Internet:

ICILS maintains a connection to the internet for employees, students, and staff in support of the mission of the school. ICILS patrons, students, and staff use it at their own risk. ICILS does not censor access to materials or protect users from materials they may find offensive.

Unofficial (personal) web pages may not include the school logo or any reference to ICILS that would mislead the user into believing that the information presented is official information or part of the school web page.