Policies and Regulations

School Policies:

Attendance

ICILS encourages students to establish and maintain good attendance habits. It is extremely important for students to attend class on a regular basis.  Regular attendance will help to ensure that a student continues to progress and reach their English language goals.  ICILS will monitor attendance and maintain documentation in the QuickSchools Management System.  Students will be able to regularly check their attendance record using their QuickSchools login.  It is suggested that students use this information to work with their teachers to make-up any assignments based on the days they have missed.  Good attendance is essential to a student’s academic success.

 

Absences:

It is the student’s responsibility to attend scheduled classes for which they have been enrolled.  However, once a student has been absent for three consecutive scheduled class days, administration will try to contact the student to determine if they intend to continue attending classes.

 

If administration is unable to contact the student or the student confirms that they will not be continuing, the student will be removed from the attendance roster.

 

Attempts to contact the student will be made by phone and email.   The dates and details of contact will be noted in  QuickSchools, the Student Management System.

 

Repeating Levels:

Students who do not maintain the course with an average of 70% will be able to repeat the course or level.  Students who continue to have difficulty in a specific course or level will meet with the instructor to develop a plan to assist the students in making progress through the program. This may include recommending tutorials and additional lab activities.

Complaints and Appeals:

Student Complaints:

ICILS is committed to the fair and respectful treatment of all students. Any student who has a concern regarding campus or classroom procedures or who feels that their individual rights have been violated will have an opportunity to have their concerns heard and addressed.  Students are encouraged to meet with their teacher, student advisor, or any other person who may be the source of the problem, to informally discuss any concern that they may have in an effort to find a resolution.

 

If the student feels that all efforts to resolve the problem informally have been unsuccessful, they may file a formal complaint by following these steps:

 

Step 1. Obtain the “Statement of Formal Complaint” form from an advisor or click here to download and print.

 

Step 2. Complete the form, including any supporting documentation, and submit to the Administrative offices. The form must be submitted within five (5) school days of the situation.

 

Step 3. A student advisor will review the completed form, with the requested resolution, and all documents attached. The advisor will contact the student to set a meeting date and time within three (3) days of receipt. During the meeting, the advisor will discuss the issue with the student and review all documents and witness statements.

 

Step 4. The student advisor will verify all statements and information and determine a resolution. The student will receive a written response within three (3) days of the meeting.

 

Step 5. If the issue is not resolved, the student has an additional five (5) days to request the complaint form be sent to the ICILS Director. The Director will contact the student within three (3) days after the form has been received. The director will work through the issue with the student to make every effort to resolve the complaint.

 

Step 6. Any action in reference to the complaint will be noted on the Administrative follow-up form, sent to the student, and filed.

 

ICILS will not tolerate discrimination or harassment on the basis of age, color, disability, family status, gender, national origin, race, religion, veteran status, sex, or sexual orientation, including sexual harassment. The ICILS administration will respond immediately if a violation such as this is determined to be occurring.

 

Class Level/Grade Appeals:

The purpose of the placement exam is to determine each student’s level of placement; therefore, the majority of the placement decisions will be final. The student must complete an appeals form and submit  it to the student advisor. The appeals form is located in the Administration office and on the ICILS website under the “Forms” section. The student advisor  or the student’s teacher will assist the student in completing the appeals form. The appeals form will then be given to the Student Service Representative. The appeal will be reviewed and a course for resolution will be determined.

 

Filing a CEA Complaint

ICILS is accredited by the Commission on English Language Program Accreditation, and must continue to meet the CEA Standards for English Language Programs and Institutions throughout its period of accreditation.  To ensure such compliance, CEA offers the public the opportunity to report any evidence that the standards are not being met. Complete documentation on CEA standards is available for public view, a hard copy can be requested at the ICILS administration office, and the online version is available at CEA website.

 

Why to file:

An accredited program must continue to meet the CEA Standards.  Complaints may be filed for non-compliance.

An accredited program must report any substantive change that affects its eligibility for accreditation.  Complaints may be filed for failure to report substantive change.

 

Who may file:

Students, faculty members, staff members, and others outside the program who may have knowledge of an alleged failure by an accredited program to maintain the CEA Standards, may file.

 

How to file:

Complaints for non-compliance of the CEA Standards must be written and signed, must refer to a specific standard, and must document the nature of the non-compliance.

Complaints for failure to report a substantive change must be written and signed and should explain how, in process or content, the program has substantively changed from when it was accredited.

 

Adjudication of complaints:

CEA sends a copy of the complaint to the program for response.  The complaint is adjudicated by the CEA Standards Compliance Committee, which reviews the complaint and the program’s response.  Complaints must contain the name, address, and telephone number of the complainant on a separate page and should be mailed to the address below.  If you have questions, please contact CEA:

 

Commission on English Language Program Accreditation. PH: 703-665-3400

801 North Fairfax Street, Suite 402A

Alexandria, VA 22314

Grading Scale:

Student grades will be based on a 100 point scale.  Students will receive a progress report during the mid-point of each session.  Students will also be able to access their grades online.  Grades will be given for each individual course taken during the session.  Students must receive a grade of at least 70% to pass the individual course.  Students will be able to take the next course on the same level without a passing grade for the previous course.  However, students must pass a specific course on the previous level before moving to that same course at the next level.  A final grade will be recorded at the end of each session.  Students will receive three independent grades if they attend classes for the entire semester.

Students having difficulty with any course or English skill are encouraged to attend tutorials or meet with their teacher before or after class.

 

ICILS does not offer academic degrees or certifications.

 

100 Point Scale:

100 - 90 Points

89 -80 Points

79 - 70 Points

69 - 65 Points

64 and below

A

B

C

D

F

FERPA:

International Christian Institute and Linguistics School complies with the confidentiality and students accessibility provision of the Family Educational Rights and Privacy Act of 1974 as amended, abbreviated as “FERPA.” A student has been given rights in respect to their educational records. These rights include:

 

1.   The right to inspect and review the student’s educational records.

2.   The right to request the amendment of the student’s educational records that the student believes are inaccurate or misleading.

3.   The right to consent to disclosures of personally identifiable information contained in the student’s educational records, except to the extent that FERPA authorizes disclosure without consent.

4.   The right to file a complaint with the U.S. Department of Education concerning alleged failures by International Christian Institute and Linguistics School to comply with the requirements of FERPA.

 

The name and address of the office that administers FERPA is the Family Policy Compliance.

 

US Department of Education

400 Maryland Avenue SW

Washington, DC 20202.

 

Release of student records shall require written approval of the eligible student. In all instances, legal directives and requirements of the Family Educational Rights and Privacy Act of 1974 and the Texas Public Information Act pertaining to student records shall be followed.

 

Student records shall be accessible without consent to the following:

 

-   School officials who have a legitimate educational interest in the student’s record

-   Upon request, officials of other schools in which the student seeks or intends to enroll.  The student is entitled to a copy of the record forwarded to the other institutions if the student so desires.

-   Individuals needing the information in connection with a student’s application for or receipt of financial aid.

-   State or local officials to which educational data must be reported.

-   Legitimate organizations developing, validating, or administering predictive tests or student aid programs.  Such data is not to be released in any identifiable form and will be destroyed by the organization after the research has been completed.

-   Accrediting agencies.

-   In compliance with a judicial order or pursuant to any lawfully issued subpoena.

-   Representative of the Computer General of the United States, Secretary of Education, administrative heads of educational agencies or state education authorities.

 

Copyright:

Copyrights and Copyright Infringement Laws:

The U.S. Copyright Law (Title 17 U.S. Code) governs copyright infringement, which is the act of reproducing or distributing a copyrighted work without permission or legal authority of the copyright owner. Illegal downloading or uploading of music, movies, software or any substantial part of a copyrighted work without authority constitutes an infringement.

 

Compliance with United States Copyright Laws:

All ICILS faculty members, staff and students are responsible for complying with the provisions of the United States Copyright Law (Title 17,  United States Code), the Technology, Education, and Harmonization (TEACH) Act of 2002, and the Digital Millennium Copyright Act of 1998, and with provisions of Creative Commons licenses.

ICILS believes faculty and staff can best serve the school and protect their own interests by acquiring a basic knowledge of current United States Copyright Law.  This can be achieved by:

 

Gaining a thorough understanding of this policy and the guidelines herein

Maintaining currency with new developments by reviewing materials available from the U.S. Copyright Office.

Reviewing information on Creative Commons licensing of Open Educational Resources.

 

Responsibility for Legal Use of Copyrighted Materials:

All ICILS students, faculty and staff are responsible for not exceeding legal use of copyrighted materials.  Faculty and staff members shall follow fair use doctrine and guidelines. They shall request permission to use copyrighted materials when necessary and shall abide by all terms of Creative Commons licensing when applicable.

 

Faculty, Students and Staff Liability for Copyright Infringement:

Federal copyright law provides stiff penalties for copyright infringement, including fines up to $150,000.  Some publishers and software producers aggressively pursue copyright violators by offering rewards to informers who report unauthorized duplication.  In the event the school is sued for copyright violations, the person actually infringing copyright will be held liable.

 

For more information about copyrights, visit the website of the U.S.  Copyright Office, especially their FAQ’s.

Holidays & Breaks:

ICILS has established a calendar which designates specific holidays and breaks that will be observed during the school year. The campus will be closed during this time and classes will not be held. These will be considered the only official and authorized times during the year that students do not have to attend class. Students are expected to attend classes on all days that school is in session. No other holidays or events will be observed and non-attendance on any other day will be considered an absence.

Visitors and Parking:

Any guest visiting the school must notify the receptionist. No children should be with a student during class hours or roaming around freely due to safety precautions. In addition, ICILS is not responsible for any lost or stolen items from the parking lot or school building. Please secure valuables at all times, lock car doors, and make sure items are not visible.

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